Fleet Monitoring & Issue Tracking System for a Leading Cleaning Company
We developed a custom mobile and web-based solution for a leading garbage management company in Oman. Their goal was to digitally track vehicle performance, fuel usage, maintenance issues, and overall efficiency across their entire fleet. The system reduced manual paperwork, improved vehicle health visibility, and led to significant operational cost savings.
Challenges
The company faced multiple daily operational bottlenecks
Vehicle Repair Issue Tracking
Monitoring Diesel Consumption Per Trip
Odometer Reading & Distance Tracking
Lack of Accurate Records for Analysis & Cost Reduction
Logging & Resolving Multiple Issue Types Per Vehicle
Our Solution
We built a powerful Android application for drivers and a central web-based admin panel for office staff to monitor and manage vehicle health and records in real-time.
Mobile App for Drivers
Drivers log in and complete a checklist before taking the vehicle.
They upload diesel readings and odometer readings when trips begin.
Issue categories (e.g., tire wear, engine issues) can be reported with optional comments.
All entries are synced to the server in real-time.
Admin Panel for Managers
Centralized dashboard for monitoring trips, fuel usage, and issues.
Filter-based reporting to check:
🔁 Repeated issues per vehicle
🛠 Issue types and frequency
⛽ Fuel usage trends and anomalies
Reports are downloadable and accessible across departments.
Key Performance Tracking
Record of Total Diesel Used
Drivers upload diesel usage at the beginning of every trip. This data is available in real-time for office admins to analyze fuel efficiency.
Record of Kilometers Travelled
Each driver records the odometer reading, enabling tracking of distance traveled, vehicle wear, and trip logs.
Issue Frequency Analytics
Issues logged through the app can be filtered and analyzed based on:
Vehicle type
Issue category (e.g., engine, tires, general)
Frequency per month
Impact & Savings
By digitizing vehicle management:
🚚 Maintenance schedules were optimized.
⛽ Fuel wastage was reduced.
🧾 Issue resolution became data-driven.
Total amount saved per month:
₹5,00,000 INR
Technologies Used
To deliver a scalable and efficient system, we used:
Mobile Application: Android (Java/Kotlin)
Backend Server: PHP (Laravel Framework)
Database: MySQL for trip, fuel, and issue logs
Cloud Hosting: AWS for secure, scalable access
Admin Panel UI: Bootstrap-based responsive dashboard
APIs: REST APIs for app-server communication